Transport and Travel Guide

This support is available if the 02 Core Transport category is available in the NDIS plan.

This support relates to specialised transport used or other transportation services that are not linked to other supports of the participant to cover their transportation expenses, for example, taxi, UBER. 

This is related to fortnightly periodic payments made directly into a participant’s bank account every fortnight. If a participant receives the ‘Transport Allowance’, they typically do not have the 02_ (Transport) funds available in their Plan Managed supports. 

Travel time 

(with participant)

This refers to the providers time travelling with the participant.

This is billed: 

• ✅ General direct labour time (not additional claim)

📌 Sample Code: 

04_104_0125_6_1: Access Community Social and Rec Activ - Standard - Weekday Daytime (Direct Support)

Hours (Direct Support)

e.g. 0.5hr $50hr

This refers to the providers time to travel to and from the participant to provide the support. 

This is billed: 

• ✅ In quantities of time (hours)
• ✅ Within maximum NDIS Pricing Arrangements and Pricing Limits for claimable rate and time (service dependent).
• ✅ using the same code as the primary service, and
• ✅ up to the same rate per hour as the primary support being delivered.

📌 Sample Code: 

04_104_0125_6_1: Access Community Social and Rec Activ - Standard - Weekday Daytime (Provider Travel)

Hours (Provider Travel)

e.g. 0.25hr $50hr

Activity Based Transport

(with participant)

Relates to transport provided while the participant is accompanying the provider to a community activity. This is a non-labour charge.

Examples include:

• Kilometre Allowance: Kilometres travelled with the participant related to NDIS activity (fuel, wear and tear).
• Road Tolls: Any tolls incurred during the travel related to NDIS activity.
• Parking Fees: Parking costs directly related to delivering the NDIS support.

This is billed:

• ✅ In kilometres / actual cost of other toll/fee
• ✅ Within maximum NDIS Pricing Arrangements and Pricing Limits for claimable km rate. 2025/26 is $0.99 per km (unmodified vehicle), $2.76 per km (modified vehicle or bus).

• ✅ using an activity-based transport code where the 4 provider registration digits in the code match the primary service, e.g. 

  04_104_0125_6_1 (primary service)

  04_590_0125_6_1 (activity based transport)

📌 Sample Codes: 

• 04_590_0125_6_1: Activity Based Transport
• 07_501_0106_6_3: Activity Based Transport

Km

e.g. 21.5km  x $0.80

Toll/Fee

e.g. $7.60 toll

cost of item, $7.60 with description. 

Provider Travel - Non Labour cost (_799_)

(without participant)

This relates to the providers non labour (ie. Not time) costs for travel. Covers expenses incurred by NDIS service providers for traveling to deliver support services, without the participant, excluding labour costs. These are the actual costs incurred for the vehicle and associated expenses during the transport. 

Examples include:

• Kilometre Allowance: For the running costs of the vehicle (fuel, wear and tear).
• Road Tolls: Any tolls incurred during the travel.
• Parking Fees: Parking costs directly related to delivering the support.
• Public Transport Fares: If the worker uses public transport to reach the participant.

This is billed:

• ✅ Per kilometres / actual cost of other toll/fee/fare
• ✅ Within maximum NDIS Pricing Arrangements and Pricing Limits for claimable km rate. 2025/26 is $0.99 per km (unmodified vehicle), $2.76 per km (modified vehicle or bus).

• ✅ using a 'provider travel - non labour cost' code where the 4 provider registration digits in the code match the primary service, e.g. 

  04_104_0125_6_1 (primary service)

  04_799_0125_6_1 (provider travel - non labour cost)

📌 Sample Codes: 

• 04_799_0125_6_1: Provider travel - non labour cost
• 01_799_0126_1_1: Provider travel - non labour cost

Km

e.g. 21.5km  x $0.80

Toll/Fee/Fare

e.g. $7.60 bus fare

cost of item, $7.60 with description.